Week 2

Starting on week 2, the first thing we did was begin our first draft of the information sheet that is to be included in the registration packet. Luckily, after years of interns making these sheets, there is a rather complete template available that requires minor tweaking to accommodate any time/date/rule changes for the current year. Be sure to look at the drafts from previous years and see what kind of edits were made on their drafts so you can avoid making the same mistakes and cut your edit time in half.

Next, I made a list of design requests and needed materials. This includes extra documents such as a shuttle map, map of North Adams (including places to eat and shop), parking permit designs and vinyl for the wooden signs that we will be renovating and reusing for this year’s campground.

At this point, I also started keeping a log of everything I did each week so that I can write it up for my blog (final project) or put into the binder so I would have a step-by-step account of what was done, when, and how to avoid mishaps in the future.

As I work through my to-do list, I realize just how many moving parts are implemented into everything. Although it seems like a lot to do when I look at the list in its entirety, breaking it up and having Keifer touch base at the beginning of my shift to give me a basic idea of what I should be working on/what should be complete helps keep me focused and motivated. I’m sure soon enough I will get into a rhythm and know exactly what needs to be done and be able to just dive in.


Week 1

On the first day of the internship, we went on a site visit to get a hands-on look at our campgrounds. This gave us an idea of where the plots would be set up, registration, parking, bathrooms, etc. We then were given an opportunity to look at the binders from previous Freshgrass and Solid Sound festivals to get an idea of the work load and process of completing each task. I recommend starting a notebook that you can take notes in and organize your thoughts before drafting any of the write-ups. You can also keep it as a to-do list when Keifer gives you tasks and suggestions so you can keep track of everything and not skip steps.

Next, I wrote out a long term to-do list (timeline) of what needs to be done with a general ballpark guess of when everything should be done by. For this I used Google Sheets because it had a clean template that made creating items and marking them as complete really easy to use. A copy of that timeline is included in this binder. After finishing my timeline and comparing the tasks and relative time blocks to past timelines, I felt confident that I could dive into the work. The next thing I made was the check in/out procedure which is also included in this binder.

So far, I’m feeling really good about Solid Sound. I like having a mapped out plan for what needs to be done and when and I’ve given myself enough time that if something were to go wrong we have time to make needed alterations and adjustments. Overall, I’m extremely excited for this opportunity and to see what else I can learn and do!